Accounts/Office Assistant

Aqua-Tech Recruitment and Technical Services are growing rapidly due to several large contract wins and as a result are looking employ our own Office/Accounts Assistant to join the team. About the Role: We are looking for a proactive and detail-oriented Office/Accounts Assistant to join our team in Edinburgh. This role will support both our office administration and finance functions, ensuring efficient management of day-to-day financial tasks and office operations. The ideal candidate will be responsible for managing various accounting processes, supporting payroll activities, and handling client and candidate timesheet approvals. Key Responsibilities: * Manage and monitor ETZ for candidate timesheets, including following up on submissions and client approvals. * Generate and dispatch sales invoices. * Issue remittance advice to suppliers. Timesheet & Invoice Tracking * Maintain a Control Spreadsheet to: * Track incoming candidate timesheets and approvals. * Cross-check candidate and supplier invoices submitted through ETZ against timesheets. * Track all sales invoices produced and processed. * Track candidate payments processed through CIS Payroll. * Notify the relevant team members of weekly payment requirements. Xero Accounting * Process sales invoices from ETZ into Xero (via AutoEntry) and reconcile payments received. * Process purchase invoices and staff expenses, matching transactions accurately. * Post monthly payroll entries and make necessary adjustments (e.g., prepayments, accruals, depreciation). * Reconcile bank and loan accounts. * Generate monthly management reports, including Profit & Loss, Balance Sheet, and Aged Debtors & Creditors. CIS Payroll Management * Verify CIS subcontractors with HMRC and process CIS payroll payments. * Produce and dispatch payslips and monthly CIS Payment and Deduction Statements. * Reconcile and submit the monthly CIS300 return. * Add CIS deductions to the PAYE payment due. Qualifications and Skills: * Previous experience in a similar office or accounting assistant role, ideally within a finance or payroll function. * Familiarity with accounting software, especially Xero, and experience with systems like ETZ is advantageous. * Strong organizational skills, with an ability to track multiple workflows and follow up as needed. * Attention to detail and accuracy in handling financial data and documentation. * Strong communication skills, both written and verbal, to liaise with clients, candidates, and team members. Benefits: * Competitive salary based on experience. * Opportunities for professional development and training. * Supportive and collaborative work environment. * On-site parking * Flexible working can be offered for the right candidate